Working for identity, community, communication and support within the independent casting industry in Canada

Constitution of the Casting Directors Society of Canada

Let the following stand as the Official Constitution of the Casting Directors Society Of Canada (CDC). Let all amendments to this Constitution be made through By-Laws which may be added to enhance and clarify the definitions and descriptions of the Constitution.

We, the Membership, agree to the terms herein.

MEMBERSHIP

Membership requirements are as follows;

1/ Two consecutive years as a fully independent Casting Director, functioning independently of all production and film houses etc., being solely hired individually by the producer/director/film house etc.

Independent casting must be sustained for the duration of membership within the CDC. If any Casting Director does not or cannot remain gainfully employed as an Independent Casting Director during a two-year period, they must place their Membership on hiatus until circumstances dictate or allow their repositioning as an Independent Casting Director. Casting work accepted without pay cannot be considered within the context of this clause.

NB: An independent Casting Director shall be defined as a Free Agent receiving payment for their services from the Producer and not the Talent; that payment must be from at least two different sources, they must either operate a completely financially independent office or place of work or have such office supplied by the Producer for the duration of work required and that at no time should they be considered "in-house" or "under contract" solely to one Producer or Group of Producers.

2/ Becoming a fully functional and financial partner with any established Member of the CDC and being such partner for a period of six consecutive months. Application for Membership to the CDC to be made at commencement of said Partnership.

3/ A casting associate is defined as someone who works exclusively on casting in a staff position at an independent production house or who works with a casting director in good standing.  A casting associate who has worked in that capacity for a minimum of one year may apply for membership as an Associate Member of the CDC.  An Associate Member is a non-voting member and cannot use the designation “CDC” after his or her name in credits.  In order to apply to become a full member, the associate can be made a full partner by the casting director with whom he or she works, after at least two years as an associate.  OR the associate must be on his or her own and independently working as a casting director for 2 years, like any other applicant for membership.   

 *Please note that the CDC does not have a category for assistants.

4/ There will be annual dues payable in the first calendar month of each calendar year. The amount of dues may be reviewed from time to time. Dues not received by Treasurer by the end of February each year will result in loss of standing within the CDC which means removal from the CDC website.

4.a/ If a member has not paid their dues by March 1st of any given year, they will automatically have their information removed from the CDC website. Temporary withdrawals are considered by the Executive if someone is undergoing a life change like Maternity Leave or are under duress, such as having a long illness.

4.b/ If you miss paying your dues for 1 year, you may pay both for the current year and the missed year and stay a member in good standing. The onus is on the returning member to contact the Executive to get their credits and information placed back on the website.

4.c/ If a member lets their membership lapse for more than 2 years, they must then re-apply to become a member and the rules of application will be in effect.

5/ Updated resumes must be submitted to the Chair at the commencement of each calendar year and should be considered as part of the annual dues.

6/ Initial Membership dues for incoming Members must be submitted to the CDC prior to acceptance into the Membership.

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VOTING PROCEDURES

7/ A unanimous vote of all those present at a general meeting, or by email, is required to pass major issues (if necessary, voting on major issues may go to more than one vote but not more than three votes). All votes will be held as secret ballots. Major issues might include, for example:

a) policy

b) Membership

c) fees, dues, financial matters

d) contractual negotiations with CPAT, CFTA, ACTRA

8/ A majority vote of 75% of those in attendance at a general meeting is required for passage of all other issues.

9/ Voting by mail/fax/email/proxy made directly to the Chair is acceptable for all issues as long as responses are received within five days of vote.

10/ Proxy votes do not constitute "attendance" at a meeting.

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CODE OF CONDUCT

11/ The CDC does not propose to define ethical codes or declare edicts beyond the normal and reasonable ethics of good and fair business practices and the reasonable expectation of "behaviour as befits a CDC Member". The CDC does not wish to make declarations on how an individual conducts their business other than where it reflects poorly on the casting community and the CDC as a whole or in the case of "Conflict Of Interest".

12/ No CDC Member is permitted to accept work that jeopardizes the real and reasonable possibility of paid work for performers and artists. This will be considered a Conflict Of Interest. Irregular circumstances may prevail in which case the Membership must be informed prior to acceptance of this work. The Membership may then suggest that funds gained from the work would be donated to a charity or fund beneficial to some area within the industry or pertaining to the project involved (e.g. Actors Fund, AIDS Research etc.)

13/ If an external charge of any kind is brought against any Member, that Member will be informed immediately and discreetly given the opportunity to respond. The Co-Chairpeople will attempt a first mediation. If this is not successful, an impartial Disciplinary Committee will be appointed to deal fairly with the issue. However, the first response to a fellow Member should be one of support.

14/ Matters serious enough to warrant ejection of a Member from the CDC will be clearly defined prior to ejection. Under such circumstances, the offending Member will be offered the opportunity to reapply to the CDC after a period of six months, providing the problem surrounding the ejection has been rectified and with the understanding that the first application after suspension will be for an "associate Membership".

15/ Any Member accepting work from a company deemed as "Unfair Engagor" and under a Withdrawal Of Services notification form the CDC will suffer loss of standing within the CDC.

16/ While CDC members may be represented by agents, no Member of the CDC may have any other professional association with a Talent Agent. This will be considered a Conflict Of Interest.

17/ No Member may solicit business by foregoing fees in a case where a fee would normally be paid to another Member.

18/ It is mandatory that the Membership maintains discretion about all subject matters discussed at meetings and that memoranda distributed amongst the Membership must be dealt with as private and confidential matters. Respect for each other dictates that this be given utmost priority. And breach of this clause will result in loss of standing within the CDC.

19/ No Member may invoke the name of the CDC as a means to further private agenda. Any use of the name of the CDC over and above as an addition to your credits must be brought to the attention of and approved by the CDC in advance.

20/ Unreasonable demands may not be made of the Chair. All inquiries or requests for assistance should be restricted to normal office hours except in extreme circumstances.

21/ The Membership agrees that all invoicing deemed as unreasonably overdue must be reported to the Chair even if no action is requested by the Member involved.

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TEACHING CLASSES

22/ Be it resolved that the CDC advises its members that if they are to accept teaching ‘gigs’, the person or person’s hiring the CDC member should be a member of an affiliated Association/Group/Organization within the Industry. I.E.: TAAS Toronto Association of Acting Studios, TAMAC, etc.

22.a/ As a member of the CDC you are entitled to request a copy of the flyer that is being used to advertise your teaching ‘gig’ and to also request a copy of the contract that the actors are being asked to sign, if such a contract exists.

22.b/ Please realize that if a CDC member’s name appears anywhere on the third party contract, your membership in the CDC makes the Association liable if there is any resulting alleged criminal activity.

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WITHDRAWAL OF SERVICES

23/ Withdrawal of services will take place only when the following conditions exist:

a) that the Member wishes to take action against the offending company or individual and has requested intervention on their behalf.

b) that there are no extenuating circumstances or questions of work quality, unless dispute is deemed as unfounded by the Membership.

c) that the outstanding amount has been deemed as outstanding and overdue as agreed upon by the original terms and conditions of the contract or agreement between the two parties.

24/ As regards commercials casting, the Membership has agreed that overdue accounts of more than sixty days form date of invoice may be given a "yellow alert" and notification must be distributed amongst the Membership as a warning.

If an account remains unpaid ninety days from date of invoice, a Member may request a "Red Alert", which will result in immediate distribution of a Work Withdrawal Notification. All Membership companies must refuse to accept work from any company under "Red Alert" until such time as all outstanding funds are paid in full.

Upon receipt of payment in full, it is the responsibility of the Member to inform the Chair and notification releasing the Red Alert will be issued accordingly. It is then and only then that another Member may accept work from that company.

25/ As regards film and television etc., and because terms and conditions of contracts vary in individual circumstances, the Member may ascertain when intervention is appropriate and warranted.

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CONDUCT OF EXECUTIVE

26/ If any action on behalf of the CDC is taken, all members of the Executive must be consulted. No member of the Executive will take it upon himself or herself to act on behalf of the Executive or the CDC without first consulting with their fellow board members.

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ORDER OF PROTOCOL

27/ Any direction given to the secretary of the Association must be approved by at least 2 members of the Executive. If the Executive ever exceeds 4 members, a majority of the Executive must approve all direction given to the Secretary before any action can be taken.